HR POLICIES AND PROCEDURES A comprehensive coverage of policies embrace any action or decision, taken by management or employees in relation to the working environment. Reviewed by: Michelle Seidel, B.Sc., LL.B., MBA, Girl on her workplace working image by Angel_a from. These policies may address issues from dress code to sexual harassment. Because these HR policies address the pre-employment or the start of an employee's time with your organization, they are often some of the most important. Your policies should also address family medical leave. For example, employers may develop workplace diversity policies that not only prohibit discrimination but affirm the value of a diverse workplace. What are HR Policies and Procedures? The HR Department of any company is the people who have been hired as employees of a company to select, recruit assess new candidates, as well as create the procedures and HR policies of companies. Important HR documents are not only vital for the HR Department but also for the business as a whole. There are a wide variety of HR policies which can be adopted. Learn more about her and her work at thatmelinda.com. The requirements for termination is also a very common type of policy, including provisions for retirement, voluntary termination, layoffs, and termination for cause. Other policies can help set out how employment matters such as discipline, Employee grievances , Parental leave , and issues such as discrimination and equal treatment are dealt with. She has worked in sales and has managed her own business for more than a decade. It is important that these policies also address the written reporting of and ultimate consequences for any breaking of these policies. Managers have different levels of legal responsibility and culpability based on discrimination and harassment laws. The section surrounding layoffs during slow periods, lead time requirements, call back notices, and vacation remaining upon termination must all be documented. Your HR policies should clearly spell out what types of time off your business offers, such as sick time, vacation time and/or personal time. HR policies are developed so there is a standard and universal way of doing things at the office. and what forms are required - from W-2s to non-disclosure agreements (NDAs), if applicable. Types of Documentation. There’s no guarantee your employees will read the policies, but if you have policies in writing and provide ongoing training to support them, you may not hear the “I didn’t know” excuse quite as often. Other types of appointment; Fixed-term contract appointments; Learnership & internship; Independent contractors & labour brokers; Remuneration & benefits. Some of the top human resource policies are, Attendance; Behaviour; Requests; Safety; Must-Have HR Policies and Forms: HR documentation, when arranged cautiously, secretly and as per organizational policies, is the foundation of an HR office. Most employers with 15 employees or more are required to follow federal laws that prohibit employer discrimination based on race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age and disability. Social media policies should address both using personal social media accounts while at work and policies for using your business's social media accounts. About informal HR policies, Michael J. Jucius has rightly observed that many personnel policies undoubtedly have just grown. These policies cover a wide range of issues, including: The consequences for not following these policies should also be clearly spelled out. Guide to Developing HR Policies and Procedures August 2017 – rr4489 DISCLAIMER These materials are provided by the Hawaii Employers Council for illustrative and general informational purposes only, are not intended to constitute legal advice, and should not be interpreted by you as legal advice. Human resource policies are always a must in all types of organizations as they need to cater and meet the needs of all types of people. This is a good starting point, but many employers choose to go further. Workers are entitled to a safe and healthy workplace through federal law. HR Policies – How to Frame HR Policies: 2 Ways . Discipline and termination policies should address whether: Proof the employee was aware of the policy. FAQ on Federal Leave Law. This factsheet looks at how organisations can benefit from introducing HR policies, the people responsible for developing policies in different-sized organisations, and the types of policies which should be introduced. Door locking rules and regulations and the use of passwords are an example of this. But safety policies may also inform employees how to make wise decisions that are Occupational Safety and Health Administration (OSHA) compliant. Human resources policies have diverse standards depending upon the nature of company. HR Policies are: 1) The keystone in the arch of management and the life-blood for the successful functioning of the personnel management for lasting improvement in labour relations. It is also a best practice to have policies on standards of conduct, drug and alcohol abuse, disciplinary action, confidentiality, conflicts of interest, and workplace violence. There are a few HR policies that can help businesses today avoid lengthy policy disputes, expensive lawsuits and unnecessary liabilities and risks.Take a few minutes to review the following types of policies to be sure your company has covered more than “just the basics” with its current HR policies. A clear understanding of tasks that need to be completed, by whom, and on what timeline can help reduce your organization’s risk. These HR policies may overlap with conduct policies in some ways, as they can address how to report physical or emotional threatening behavior of coworkers. Finally, the factsheet … If not, don’t wait to put them in place. Developing HR Policies and Procedures . Your human resource policies should reflect that, along with requirements for using safety gear or equipment and how employees should report any safety issues. It is said that the HR Department and its policies and procedures are the real backbone and foundation of a company. Website Feedback: [email protected] Last updated: Tuesday, 29 August, 2017 8:32 AM. Having HR policies in writing about how and when employees are compensated can save you time and keep your employees happy. WHS policies highlight safety procedures and the responsibilities of all employees to keep the workplace safe. The initial responsibility of any employee will be to get synced with the work culture of the organization, in such a case HR policies help them give an idea about the do’s and don’ts one must follow. Does your organization have each of these types of HR policies? An organization works within a framework or within certain guidelines. These Sample HR Policies Provide a Guide While every organization has different needs, different priorities, and different guidelines they need to guide employee behavior, these samples give you a base on which you can build the policies for your organization. Berkeley Human Resources: What Are Diversity, Equal Employment Opportunity, and Affirmative Action? Generally speaking, safety policies ensure employees have a safe work environment and culture. This is especially important when an organization needs to address and document disciplinary actions and termination decisions. HR policies could be classified on the basis of sources or description. As discussed in previous articles about the pre-employment process, the financial and legal liabilities surrounding “bad hires” and negligent hiring practices can be significant. These guidelines are set by the top management and different departments of the company including the HR team completely depending on the type of HR policies and procedures that need to be implemented. A written Health and safety policy is compulsory if you have five or more employees. These policies should include information about: Your policies around employee overtime and break times should reflect federal overtime laws as well as any relevant laws in your state. Human Rights Campaign: Sample Equal Employment Opportunity Policies, Hootsuite: How to Write a Social Media Policy for Your Company, Boston University Human Resources: Job Safety and Health Protection Act, FindLaw: What is FMLA? Many businesses fall under the Family and Medical Leave Act, which guarantees up to 12 weeks of unpaid leave each year for medical reasons, including the birth of a child. They should also reflect federal, state and local requirements for issues such as workplace diversity, preventing discrimination and harassment and leave for family or medical issues. On the idea of supply On the idea of their supply, policies might be classified into =>> Originated Policies – These square measure the policies sometimes established by the senior managers so as to guide their subordinates. Individual personality assessments are also often used as they help to understand how other team members think and behave. The importance of human resource policies is readily apparent when it comes to developing policies around employee conduct. There are many types of Important HR documents that form a vital part of the documentation process. Melinda Hill Sineriz is a freelance writer with over a decade of experience. If You Think I Need HR Policies in My Business… So Now What? Personnel Policies – Clearly state business hours, terms of employment (hiring and termination), wages or salary (and bonuses, if any), insurance and health benefits, paid vs. unpaid vacation days, sick leave, and retirement. HR policies that address employee conduct define “appropriate workplace behavior” for employees. For example, dress code policies … Attendance policies make it clear that employees must be ready to work at their scheduled start time each day and provide procedures for informing the company of an unscheduled absence or late arrival. The following three important HR policy types to consider may also appear in the employee handbook for employee reference. Employee safety policies should also address how employees should report any accidents or incidents on the job. 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