And if you use pivot tables, get my free pivot table add-in too! use Slicers to filter the pivot table ; do not need to change the pivot table layout after setting it up. But the existing Pivot Table is not effective in calculating the variance between the 2 periods. For the first part: Go to the Field List of your Pivot Table; Under Values Click the drop-down you have there and Click Value Field Settings; Once here, select Show Values As then select % of Grand Total; This will show how much each person spends on each task. There are two ways to manage grand totals. Also change the Custom Name into Percent of Grand Total to make it more presentable. In Excel 2007 or 2010, click the "Change Source Data" button on the Pivot Tools Options tab. More on Calculated Fields. Click OK. Go to my Contextures website, to get the sample file for this example, and more information on pivot table calculated fields. Let's take a look at how to include the Grand Total as a dynamic text feature in a pivot chart, as seen above. The first thing we want to do is make sure that the Grand Totals option and the Get Pivot Data option are both turned on for our pivot table. Pivot Table is a great tool to group data into major categories for reporting. This Year and Last Year) side by side within the pivot table. To set up the grand totals at the left: STEP 1: Insert a Pivot able by clicking on your data and going to Insert > Pivot Table > New Worksheet or Existing Worksheet STEP 2: In the ROWS you have to put the Months field, in the COLUMNS the Years field and in the VALUES area the Sales field twice, I explain why below: STEP 3: Now click on the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings You can place and compare the numbers by categories between 2 periods (e.g. Is it possible to change the grand total in a pivot table to be a difference of the columns vs a total? When you create a new pivot table, you’ll see grand totals displayed below the table and to the right of the table. The Source Name is the name of the field in the data source.. Column grand totals appear in the last row of the table, and row grand totals appear in the last column of the table. The Custom Name displays the current name in the PivotTable report, or the source name if there is no custom name. Select any cell in the pivot table. The Value Field Settings dialog box is displayed.. =IF(Units>100,Total*4%,0) Click Modify to save the calculated field changes, then click Close. However, depending on your needs, you may want to turn these on or off. Grand Totals Feature. 6.After showing the subtotals at bottom in the pivot table, you can select multiple function for your subtotals. Alter the source data for your pivot table. In Excel 2003, relaunch the pivot table wizard utility by clicking inside the pivot table and choosing "Wizard" from the pop-up menu. Right click the Total label cell, and choose Field Settings from the context menu, see screenshot:. In this technique, you'll create another copy of the pivot table, then hide columns in both pivot tables, so simulate grand totals at the left of the data. Those instructions are for Excel 2003 - if it's Excel 2007 then the menus may be a little different, just try searching for pivot calculated field and remove grand totals. Also, to get rid of the hokey Grand Total, right-click the pivot table and under Pivot Table options you can remove grand totals for rows or for columns or both. Set Up the Pivot Table . On the Analyze tab, in the Active Field group, click Active Field, and then click Field Settings.. If I us the show value as option, I lose the data in the columns and I would like to keep that. 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